FAQs

Yes. We supply templates to ensure your design meets print specifications.

We provide detailed guidelines covering dimensions, bleed, fonts, and print-ready formats.

Typically, final artwork is required a couple of weeks before the event to allow for testing and setup.

Yes. Colour coding can be applied to easily distinguish attendee categories.

Yes. We can create multiple badge variations for different groups such as VIPs, staff, or exhibitors.

We offer a range of standard badge sizes and can advise on the best format for your event.

Yes, depending on the printer type and design requirements.

Yes. Sponsor logos and branding can be incorporated into badge designs.

We can apply formatting rules such as font resizing or text wrapping to ensure all information fits clearly.

Yes. Dynamic formatting can be applied to adjust text size based on content length.

Our on-site event badging service ensures your event—whether a conference, convention, or exhibition—runs smoothly, even during peak check-in times. Most attendees arrive at similar times, and our on-demand printing technology helps you stay ready. Our solution is designed to eliminate long queues, printing badges accurately and efficiently so attendees can move quickly through registration, reducing their wait time and creating a positive first impression.

On-site, on-demand badge printing is a system that prints attendee badges on-site in real time, rather than preparing them in advance. These badges can include essential details such as the attendee’s name, role, company, and the event name, as well as sponsor logos. Ideal for high-traffic events like conferences, conventions, and exhibitions, on-demand printing makes it easy to create professional, high-quality badges quickly and efficiently. This flexibility also allows us to accommodate last-minute changes, so if attendee information changes or new guests arrive, our solution is ready to adjust instantly.

Our on-site event badging offers a range of benefits, making it an essential service for any event planner.

• Flexibility and Adaptability: With on-demand printing, you only print the badges you need, reducing waste and keeping costs down. If changes arise at the last minute, our system is flexible enough to handle these adjustments without any hassle.
• Cost-Effective Solution: Traditional badge printing often leads to wasted badges and increased costs. With on-site, on-demand printing, you only print what’s needed, which helps you save resources and manage your budget efficiently.
• Enhanced Attendee Experience: With our high-speed, queue-busting technology, badges are printed quickly, reducing wait times for attendees and allowing them to engage with your event right from the start.

As part of our commitment to sustainability, Contact Media offers several eco-friendly options:

• Recyclable Badges: Our badges are printed on recyclable materials, helping to reduce waste.
• Reusable Lanyards: We provide lanyards that can be reused across events, lowering the need for single-use materials.
• On-Demand Printing: By printing badges only when they are needed, we help reduce the number of unused materials.

In addition to full-service badging, Contact Media provides self-service on-site badge printing, giving you the option to set up fast, DIY check-in kiosks for attendees. We supply and set up all the necessary printing equipment, including printers, scanners, and badge stock. Our support team ensures everything runs smoothly so you can focus on your event. Our badges can also incorporate QR codes or barcodes, making it easy to scan and track attendee engagement.

Beyond on-site badging, Contact Media offers additional services to help you manage your event effectively:

• Lead Retrieval: Through our app, Eventfull, or using handheld scanners, exhibitors can quickly capture and track leads, making it easier to follow up after the event.
• Digital Agendas and Personalised QR Codes: Our system can print personalised QR codes on badges, directing attendees to a webpage with their personalised agenda, speaker bios, and session details. This eco-friendly solution eliminates the need for paper schedules.
• CPD Tracking: For events offering CPD (Continuing Professional Development) credits, attendees can scan into sessions, and digital certificates will be sent out afterward, capturing each attendee’s session attendance details.

With our solutions available at venues worldwide, Contact Media is here to make sure your next event is seamless, professional, and sustainable.

Yes, in most cases we can scan QR codes generated by your platform, subject to compatibility testing.

Yes. We can enable alternative check-in methods such as name search or manual lookup.

Yes. Newly added attendees can have badges printed in real time.

Yes. We can set up an onsite registration station to register and print badges for walk-in attendees.

Yes, attendee information can be updated live during the event. We recommend having a help desk at all events to edit attendees or add new registrations.

Badges can be reprinted instantly at any station.

Yes. We can incorporate consent capture into the registration or check-in process.

We follow strict data protection practices and comply with GDPR requirements to ensure secure handling of attendee data.

Yes. Custom questions or surveys can be integrated into the check-in workflow.

Yes. Registration interfaces can be customised to match your event branding.

Yes. We can segment communications so different groups receive tailored messaging.

These are typically quoted separately based on event location and staffing requirements.

Yes. We provide secure accreditation solutions that help manage attendee identification, access levels, and onsite check-in for events of all sizes.

Yes. Accreditation badges can be printed instantly onsite when attendees arrive, ensuring a smooth and efficient entry process.

Yes. Badges can be customised for different attendee groups, including VIPs, speakers, exhibitors, staff, delegates, and restricted-access guests.

Yes. Our systems can support multi-day events, allowing attendance, access, and badge information to be managed throughout the event lifecycle.

Yes. QR codes can be added to badges or digital passes to support check-in, access control, session tracking, and attendee engagement.

Yes. Accreditation can be configured to support different access permissions, helping control entry to specific rooms, sessions, or event areas.

Yes. Attendee information and accreditation details can be updated onsite where required, ensuring badges remain accurate throughout the event.

Yes. We understand the importance of secure and reliable accreditation processes for events where compliance, data protection, and controlled access are essential.

Yes. We can securely connect with your existing registration platform, allowing attendee data to flow seamlessly into check-in, badge printing, and accreditation processes.

Yes. We provide reporting tools that allow you to monitor attendance, check-in activity, session participation, and accreditation data.

Yes. Badges can display attendee types, access levels, QR codes, branding, and any information required for your event.

Yes. Replacement badges can be printed instantly onsite to minimise disruption, although we will need to look at ID/photos that have been taken onsite to ensure a secure event environment.

Yes. We can create bespoke badge designs for different groups, making it easy to identify roles and access levels.

Yes. QR code scanning and attendance tracking can help monitor session participation and support CPD requirements.

Yes. Our solutions are designed to support events across multiple locations and countries, with consistent processes and reliable onsite delivery.

We use secure processes to handle attendee data and work with your requirements to ensure information is managed responsibly and in line with data protection expectations.

• Successful events rely on accurate data, smooth operations, and exceptional attendee experiences. Contact Media integrations are designed for data-driven events where efficiency, security, and scalability matter.
• By integrating your event platform directly with Contact Media, you ensure that attendee information flows seamlessly from registration to arrival and beyond.
• Whether you’re delivering a conference, exhibition, corporate event, or networking experience, Contact Media helps you stay in control at every stage.

Contact Media integrates with a wide range of event registration and event management platforms, including:

• Eventbrite
• Swoogo
• Swapcard
• Cvent

These integrations allow your event technology stack to work as one connected system, eliminating complexity and improving operational performance.

• Disconnected systems create friction. Manual processes introduce delays and errors. Poor data flow leads to long queues, incorrect badges, and frustrated attendees.
• Contact Media removes these challenges by connecting your registration platform directly to your on-site operations.

• Faster check-in and shorter queues
• Accurate, on-demand badge printing
• Reduced pressure on registration teams
• Real-time visibility of attendee activity
• A professional, polished first impression

Attendee data syncs automatically between your event platform and Contact Media systems. Late registrations, updates, and changes are reflected instantly, ensuring your on-site team always has the most up-to-date information.

Attendees can check in using QR codes from email confirmations, mobile tickets, or event apps. This enables rapid scanning, minimal queues, and a smooth arrival experience.

Print high-quality, branded badges on demand using live registration data. Badges can include names, company details, ticket types, access levels, QR codes, and sponsor branding, supporting events of any size.

Track arrivals and attendance in real time across entrances, sessions, or zones. Gain actionable insights into attendee behaviour, peak arrival times, no-shows, and engagement.

All integrations are built using secure APIs and GDPR-compliant data handling processes. Attendee data is protected at every stage, giving organisers and stakeholders complete confidence.

• Contact Media integrations scale effortlessly across a wide range of events, including:
• Conferences and congresses
• Exhibitions and trade shows
• Corporate meetings and internal events
• Product launches and brand activations
• Networking and membership events
• From small, high-touch events to large multi-day conferences, Contact Media adapts to your event format and platform choice.

• Integrate your event platform
  Connect Eventbrite, Swoogo, Cvent, Swapcard, or your chosen platform to Contact Media.
• Sync attendee data in real time
  Registration data flows securely and continuously to your on-site systems.
• Check in attendees and print badges
  Scan QR codes, confirm attendance, and print badges instantly on arrival.
• Track attendance live
  Monitor attendance, engagement, and performance throughout the event.

• Proven experience delivering on-site event technology
• Deep expertise in event platform integrations
• Reliable, scalable solutions for high-volume events
• Professional on-site support and hardware
• Trusted by event organisers across conferences, exhibitions, and corporate events

Stop managing disconnected systems and manual processes. Connect your event platform directly to your on-site operations with Contact Media and deliver a seamless experience from registration to check-in and beyond.

Book a demo today or speak to our integration specialists to see how Contact Media can transform your events.

Our barcode badge scanners offer you the opportunity to hire scanners that are designed to run with our software and are also really easy to use. They can be used to scan attendees as they register at the event, when they attend a break-out session, at each exhibition stand and even when they stop for a coffee. With all the information related to a delegate stored in a simple barcode, you can map the movements of each attendee as they move around your event.

A barcode badge scanner is a device that you can hire for your events which is then used to read the barcode held on attendee badges. The information encoded in a barcode can be read by scanning the barcode, this will then be sent via an encrypted link after the event to allow you access to attendee information securely. The barcode scanners we provide are small, easy to use and fast!

Event data collection refers to the process of collecting and storing data about events through the use of a barcode badge scanner. This can include collecting data about attendees, speakers, sessions, and other aspects of an event securely. Event data collection can be used for a variety of purposes, such as evaluating the success of an event, identifying areas for improvement, and generating reports. Badge scanners can be hired and used to track attendance at different sessions or events and can also be used to collect data about an attendee's interactions with exhibitors or sponsors.

Event data collection is an important aspect of planning and organising events, as it allows event organisers to gather valuable insights and make informed decisions about future events.

Event lead retrieval refers to the process of collecting and storing information about leads or potential customers who attend an event using a barcode badge scanner. This can include collecting contact information, such as names, email addresses, and phone numbers, as well as information about the products or services that the leads are interested in.

Lead retrieval is typically used at trade shows, conferences, exhibitions and other events where companies are looking to generate new business. It allows companies to quickly and efficiently gather information through the use of barcode badge scanners about potential customers and follow up with them after the event.

Barcode badge scanners are a popular method, as they allow attendees to scan their badges and quickly, conveniently and securely provide their contact information.

Lead retrieval is an important tool for companies looking to generate new business at events, as it allows them to easily collect and store information about potential customers.

Designed specifically for events and exhibitions, the Eventfull App gives exhibitors and event teams an intuitive, easy-to-use way to capture leads on the go. It's flexible, powerful, and fully branded for your event.

Pre-Populated Questions for Lead Qualification Set up your own custom questions in advance – like "Product interest?" or "Follow-up required?" – and let your teams simply tap responses during conversations. It's faster, more consistent, and avoids missing important info in the rush of a busy event.

Use your phone's camera to scan codes on attendee badges in seconds. Each scan instantly pulls up their profile so you can start capturing lead data right away.

Leave comments, score leads and categorise prospects — all within the app. Perfect for follow-up prioritisation after the show.

No Wi-Fi? No problem. The app works offline and syncs your leads once you're back online.

View your leads in real-time or export them for your sales team instantly.

All lead data is encrypted and securely stored.

Using Eventbrite, Cvent, Bizzabo, Hopin or another event registration platform? No worries — we've made Eventfull completely flexible. You can import attendee data easily into the system, allowing your badge scanning and lead retrieval tools to work flawlessly — no matter which system you're using for registration.

Already using Contact Media for registration, badge printing, or onsite support? Even better. Eventfull integrates natively, meaning:

• Real-time syncing with your reg system
• Badge printing and lead retrieval work hand in hand
• Consistent data capture across your whole event

Want something even more plug-and-play? Our handheld lead capture scanners are perfect for high-volume teams and tech-free setups.

• All-day battery life
• One-button badge scanning
• Zero training needed
• Encrypted & GDPR-compliant
• Data delivery post-event via e-mail

Scanners are available to rent for a single day or multi-day events, anywhere in the world.

No matter where your event, trade show, or conference is taking place — UK, Europe or beyond — our lead retrieval and data tools work globally. All data collected is handled securely and deleted 30 days after the event, or earlier upon request.

Whether you want the flexibility of a mobile app or the simplicity of a handheld scanner — or both — we'll help you build the perfect lead retrieval solution for your next event.

• Book a Free Demo
• Request a Quote
• Chat with the Team

Eventfull transforms how exhibitors interact with attendees by offering powerful, real-time data collection and management features. With just a quick scan, businesses can:

• Instantly capture attendee details by scanning event badges
• Add personalised notes and categorise leads for effective follow-ups
• Sync seamlessly with major CRM platforms like HubSpot, Sales Creatio, and Apptivo
• Access real-time insights and analytics for smarter decision-making
• Export lead data for post-event marketing and sales conversions

Eventfull is designed for convenience and accessibility. Whether you're using an iPhone, iPad, or Android device, you can download the Eventfull app directly from the App Store or Google Play. This ensures exhibitors and sales teams have instant access to lead retrieval tools anytime, anywhere.

Gone are the days of lost business cards and manual data entry. Eventfull automates lead collection, helping exhibitors maximise their return on investment with powerful features such as:

• Real-time analytics – Track lead engagement and monitor interactions instantly
• Custom tagging & filtering: Organise leads based on priority, interest level, or industry
• Seamless post-event follow-ups: Schedule meetings, send personalised emails, and continue engagement long after the event ends
• Secure cloud storage: Never lose valuable data, with all leads safely stored and accessible from any device

Whether you're an exhibitor looking to increase sales conversions or an event organiser aiming to provide a seamless networking experience, Eventfull is the all-in-one solution to drive engagement and business growth.

Our handheld scanners are designed to make lead retrieval at events simple and efficient. They allow exhibitors to:

• Instantly scan attendee badges with precision and speed
• Capture essential attendee details with no manual data entry
• Track session attendance over consecutive event days
• Access real-time data for quick and informed follow-ups

Managing event entry and session attendance has never been easier. Our handheld scanners enable event organisers to:

• Quickly scan attendees at multiple entry points
• Monitor attendance numbers in real-time for better crowd management
• Reduce queues and improve the attendee experience with fast check-ins
• Automate data collection to eliminate paperwork and manual tracking

Eventfull's handheld scanners are lightweight, portable, and easy to use, making them ideal for event teams that need a reliable, on-the-go solution. Their simple interface ensures that staff can start scanning immediately, without the need for extensive training.

All scanned data is securely stored and can be integrated with major CRM platforms like HubSpot, Sales Creatio, and Apptivo. Organisers and exhibitors can export collected data for further analysis, allowing for more effective post-event follow-ups and ROI tracking.

From small networking events to large-scale exhibitions and conferences, Eventfull's handheld scanner hire service helps businesses streamline lead capture, track attendee engagement, and optimise event management.

Get in touch with Contact Media today to find out how our handheld scanner solutions can enhance your event experience!

Yes, on-site badge printing is exceptionally fast, producing high-quality, professional-looking badges in real-time without the need for pre-printing or shipping. This method not only saves time but also increases efficiency by allowing badges to be created on demand. Our state-of-the-art printing technology ensures rapid and reliable badge production, yielding high-resolution, vibrant badges that stand out. With an intuitive and user-friendly printing software, designing and printing badges quickly is effortless. Choose our on-site badge printing solution for professional-looking badges delivered in record time!

Choosing on-site badge printing offers numerous advantages:

Convenience: Say goodbye to pre-printing and shipping hassles. On-site badge printing allows you to create badges right where the event is taking place.

Flexibility: Easily modify badge designs or attendee information as needed, making this option ideal for events with last-minute changes.

Speed: Experience the efficiency of real-time badge production, ensuring no delays in the check-in process.

Professional Appearance: Our high-resolution printers produce badges that make a fantastic first impression, with vibrant colours and sharp details.

With these benefits, on-site badge printing is an excellent decision for efficient and effective badge production at any event.

Yes, on-site badge printing significantly reduces queuing times. By allowing badges to be produced on demand, attendees can receive their badges quickly, eliminating the wait for pre-printed badges. Our streamlined process also minimises manual data entry, further decreasing wait times. This results in a more efficient and pleasant experience for attendees, making on-site badge printing an ideal choice for events where minimising queuing is essential.

On-site event registration streamlines the attendee experience, enabling instant check-in, efficient data capture, and seamless badge printing. It reduces wait times, minimises staffing needs, and ensures a smooth start to any event. Perfect for conferences, exhibitions, and conventions, this setup enhances convenience and makes a positive first impression on attendees.

On-site badge printing is the process of creating high-quality, professional badges on-demand during your event. This solution is particularly useful for events, conferences, and exhibitions that require immediate access to badges. Using specialised printers and software, we produce high-resolution badges with vibrant colours in real-time. The on-demand nature of this service offers increased flexibility and convenience, allowing for quick badge issuance without delays. Attendees can receive their badges promptly, making it a popular choice among event organisers.

Absolutely! Our on-site badge printing technology supports double-sided badge printing. This feature allows for information or designs to be included on both the front and back of the badge, providing ample space for crucial details such as attendee names, branding, company logos, and event information. Using specialised printers, we ensure that double-sided badges are printed accurately and efficiently in real-time, allowing for a professional presentation that meets your event's needs.

Contact Media provides a variety of badging options, including on-site badge printing, e-ticketing, print-at-home badges, and pre-printed badges sent before the event. Our advanced badging software offers the flexibility to create bespoke badges tailored to your specific requirements, whether for an exhibition, conference, or special event. We are proud to offer eco-friendly A6 double-sided badges that not only deliver a striking appearance but also minimise environmental impact by using no plastic and featuring pre-tooled holes for lanyard attachment. Custom options like QR codes, barcodes, and even attendee photos can be incorporated to enhance your badges further.

Our on-site badging service includes comprehensive support and all necessary equipment, such as printers, scanners, and badge stock. We handle the entire setup to alleviate any concerns related to on-site badge printing before and during your event. Our technical team ensures that everything runs smoothly, and our fast, accurate printers allow for QR codes or barcodes to be integrated into the badges, enabling seamless data capture throughout the event.

To create a customised badge for your event, you will receive a link via email to download Contact Media's badge template. Here, you can explore examples of successful badge designs from past events. For best results, we recommend avoiding full-colour printing across the entire badge to prevent saturation. To ensure a smooth process, we advise submitting badge designs at least three weeks prior to your event and ordering extra stock to accommodate any potential reprints or damages.

Yes, our on-site event registration system supports contactless check-in. Attendees receive QR codes via email before the event, which can be displayed on a mobile device or printed at home. When presented at the contactless self-scan registration desk, attendees are quickly checked in and their badges printed in seconds. This efficient process allows event organisers to track check-in times and gather statistics on when badges are printed on-site, enhancing the overall experience for attendees while providing valuable data for event management.

On-site badge printing ensures badges are ready in seconds, allowing guests to bypass pre-event preparation. Badges are printed upon check-in, eliminating the need for pre-mailing or manual handling. This approach reduces waste, cuts down on check-in times, and delivers a professional, organised start to any event. 

QR code event check-in allows attendees to scan a personalised QR code sent to them before the event. This code verifies their registration, instantly generating a badge on-site and completing check-in in moments. The process minimises contact, reduces wait times, and streamlines the entire registration experience.

The number of badge printing terminals required for your event depends on several factors, including the expected attendee count, event duration, and traffic patterns. Our team is here to assist you in determining the optimal number of terminals to ensure a smooth registration process. For personalised recommendations and a tailored quote, please reach out to us. Leveraging our extensive event experience, we can help you set up a seamless check-in experience.

Yes, making changes to attendee badges on-site is straightforward. You can log into our user-friendly software using your unique event login, allowing you to add or modify attendee details as necessary. For more detailed instructions on on-site support, please refer to our guidelines.

Absolutely! We provide lead retrieval services through two convenient options:

Lead Retrieval App: Our customised app enables exhibitors and attendees to capture and manage leads directly from their smartphones or tablets, streamlining the process of collecting contact information and scheduling follow-ups.

Handheld Data Scanners: Alternatively, we offer handheld scanners designed for easy lead retrieval. These reliable devices ensure quick and accurate data capture during the event.

Whether you prefer the flexibility of a mobile app or the convenience of handheld scanners, we have the right lead retrieval solution to meet your needs and maximise networking opportunities.

Yes, we provide on-site registration services that allow attendees to register at the event and print their badges immediately. Our registration desks are equipped to handle on-site registrations efficiently, ensuring a hassle-free experience. Once registered, attendees can quickly print their badges, allowing for seamless entry even for those who didn't pre-register.

Yes, our portal provides real-time tracking of event attendance. By logging in with your unique credentials, you can access attendance data presented in an easy-to-read format, allowing you to monitor attendance levels hour by hour and day by day. This feature provides valuable insights into attendee engagement and helps assess overall event success.

Absolutely! Our system logs the exact times when attendees print their badges, effectively marking their check-in time. You will have access to this data, including individual attendee records, which provide detailed information on check-in times. This feature helps you analyse attendance patterns and assess the effectiveness of your event.

Yes, Contact Media's system seamlessly integrates with various registration platforms, including Eventbrite,Swapcard, Swoogo through an API. This ensures smooth communication and data exchange, streamlining attendee check-in, badge printing, and overall event management. Our integration capabilities enhance efficiency and accuracy throughout the event lifecycle.

Contact Media provides tailored registration solutions for top venues worldwide, offering services like instant badge printing, event apps, lead retrieval, QR code check-ins, and eco-friendly materials. Our flexible, location-specific approach ensures a seamless registration experience that aligns with venue requirements and enhances attendee satisfaction.

Our advanced technology, including QR code check-ins, on-site printing, and data-driven solutions, supports large-scale conferences with smooth, fast registration processes. Contact Media's expert team provides scalable, professional services that make events of any size run efficiently

Contact Media's solutions are compatible with leading venues worldwide, including exhibition centers, conference halls, and more. Our systems are optimised for flexible setup, making contactless check-in a breeze at any major venue and suitable for gatherings of all sizes.

Using recyclable badges, paperless check-ins, and eco-friendly lanyards lanyards, Contact Media's registration services promote sustainability. By replacing plastic with green alternatives and offering digital solutions, we help reduce environmental impact while maintaining a high level of service.

Contact Media offers recyclable badges, reusable lanyards, and paperless communication for events. Our eco-friendly practices eliminate plastic waste and incorporate digital tools to ensure sustainability without compromising on attendee experience.

We focus on paperless registration with digital check-ins, recyclable materials, and minimal printing. Attendees receive QR codes, eliminating the need for pre-printed badges and reducing waste, while we provide recycling stations for badge returns post-event.

Our badges and lanyards use recyclable, durable materials, and we avoid plastics. Reusable lanyards and eco-friendly paper badges allow attendees to check in with minimal environmental impact, supporting a green approach to event management.

Yes, our system is capable of generating unique QR codes for each attendee. Through API integration with other registration systems, we can synchronise attendee data and generate QR codes directly from your existing registration platform. This capability simplifies the check-in process and enhances security measures, allowing for efficient attendee management throughout your event.

Certainly! We are committed to sustainability and offer an eco-friendly badge printing option that minimises environmental impact. Our on-demand solution optimises badge design to reduce ink and paper usage while eliminating plastic waste by ensuring lanyards attach directly to the badge. This dual approach helps maintain a green focus while delivering professional-looking badges for attendees

We recommend a balanced approach to full-colour badge printing, avoiding printing in full colour across the entire badge to prevent paper saturation. By incorporating a mix of colors and white space, we ensure clarity and readability while reducing the risk of ink bleeding. This strategy maintains a professional appearance while optimising printing efficiency and minimising waste.

The self-serve badge printing process is efficient and user-friendly:

Attendee Arrival: Attendees arrive and proceed to the registration area.

QR Code Presentation: They present their QR code to the scanner from a confirmation email or mobile app for quick verification.

Badge Generation: Upon verification, the attendee's information is retrieved, and a badge template is generated.

Printing: The badge template is sent to a printer, producing a durable, high-quality badge.

Attachment: The badge is attached to a lanyard for easy wearing.

Distribution: The completed badge is handed to the attendee, completing the check-in process, typically in less than 10 seconds.

Yes, self-serve badge printing options streamline registration for attendees and enhance the check-in experience. They offer flexibility for badge pickup, reduce the need for on-site staff, and provide valuable data insights into attendance and check-in patterns. Overall, self-serve options lead to a more efficient event experience for everyone involved.

The event badging equipment you need depends on your specific requirements, including the number of attendees and the size of your event. Basic equipment typically includes:

Badge Printers: High-quality printers designed for fast, reliable badge printing.

Badge Stock: Durable and professional badge materials for printing.

Lanyards: Essential for attaching badges to attendees.

Scanners or Tablets: For attendee registration and data capture.

Software: User-friendly software for badge design and printing.

Our team can guide you through selecting the right equipment and setup to meet your event's needs.

In case of a lost badge, our on-site badge printing solution allows for quick reprints. Attendees can visit the registration area and present their identification or verification method to have their badge reprinted on the spot. This process ensures minimal disruption to their event experience while maintaining security.

After your event, you will receive detailed analytics, including:

Attendance Metrics: Total attendee numbers, check-in times, and peak traffic periods.

Badge Printing Logs: Data on when badges were printed, including time stamps for each attendee.

Lead Retrieval Data: Information on leads captured via the lead retrieval system.

Demographic Insights: Analysis of attendee demographics to better understand your audience.

Feedback and Engagement: Insights into attendee engagement levels throughout the event.

This data provides valuable feedback for future event planning and helps measure the event's success.

To ensure a smooth badge printing experience, consider the following tips:

Plan Ahead: Provide badge designs well in advance and order extra stock to accommodate changes or reprints.

Test Equipment: Conduct thorough testing of printers and software before the event to identify and resolve any potential issues.

Staff Training: Ensure that all staff members are trained on the printing process and familiar with troubleshooting common problems.

Maintain Communication: Stay in contact with your badge printing team throughout the event to address any concerns or adjustments quickly.

Provide Clear Instructions: Communicate the check-in process and requirements to attendees in advance to minimise confusion on-site.

By implementing these strategies, you can create a seamless and efficient badge printing experience for your event.

Yes, we can provide custom badge design services to meet your event's specific branding and messaging requirements. Our design team can work with you to create unique, eye-catching badge templates that reflect your event's identity. Whether you have a specific vision in mind or need inspiration, we're here to help bring your ideas to life. For further information on custom design options and pricing, please contact us.

Yes, we can offer differentiation on event badges to distinguish between different attendee categories such as speakers, sponsors, delegates, and more ensuring clear identification at a glance. This differentiation enhances event organisation, facilitates networking opportunities, and reinforces branding efforts. Whether you need event badges for speakers, sponsors, delegates, or other roles, we can tailor our badge printing solutions to meet your specific requirements and ensure a professional and organised event experience for all attendees.

Our system prioritises security and is fully GDPR compliant. We take data protection and privacy seriously, implementing robust security measures to safeguard attendee information. Our system adheres to GDPR regulations, ensuring that all data processing activities, including data collection, storage, and usage, comply with GDPR requirements. Additionally, we provide transparency regarding data handling practices and offer mechanisms for attendees to manage their data preferences. With our commitment to security and GDPR compliance, you can trust that attendee data is protected and handled responsibly throughout the event lifecycle. If you have any specific security or GDPR-related concerns, please feel free to discuss them with us.

Contactless event check-in elevates attendee experience by offering a quick, safe, and efficient process. Attendees simply scan a pre-sent QR code, reducing physical touchpoints and enabling instant access to the event. This solution supports high-speed check-in, prevents bottlenecks, and provides a stress-free entry experience.

Contactless check-in enables attendees to check in with minimal touchpoints, using digital technologies such as QR codes. Ideal for large events, it enhances safety, speeds up check-ins, and reduces congestion at entry points. Attendees benefit from a smoother, more comfortable experience, while organisers achieve higher efficiency.

Contactless event registration optimises flow and boosts safety by eliminating queues and physical touchpoints. Attendees check in independently using QR codes, reducing crowding and ensuring everyone enters smoothly. This approach supports a hygienic environment while maintaining a high standard of event management.

Yes, QR codes are ideal for contactless check-in. Attendees receive a QR code before the event, which they can scan upon arrival for an instant check-in. QR codes reduce paper waste, save time, and make registration convenient and touch-free.

Contactless registration relies on advanced tech, including QR codes, on-site badge printers, and handheld scanners or event apps. These solutions allow rapid data capture, streamlined check-in, and eco-friendly badge distribution, ensuring a seamless and modern registration process for attendees and organisers alike.

Digital tools like handheld scanners and our mobile apps allow seamless, paperless data collection at events. Attendees' badges can include QR codes that capture essential information upon scanning, reducing paper waste while efficiently managing data for organisers.

Lead retrieval collects attendee information in real time, using badges equipped with QR codes that exhibitors can scan. This setup provides exhibitors with valuable leads while allowing attendees to control their shared details. It's an efficient, paperless solution that enhances engagement and follow-up post-event.

Digital attendance tracking utilises QR codes, mobile apps, and technology to capture attendee data in real time. When attendees check in, their details are recorded instantly, allowing organisers to monitor event attendance, gather insights, and improve future planning.

QR codes on badges streamline data collection by allowing attendees to share contact information with a quick scan. They enhance lead retrieval, simplify networking, and create a seamless, paper-free way to capture and organise attendee details.

Yes, our system is highly integrative, syncing with platforms like Eventbrite, Swoogo and other platforms to streamline the registration process. Contact Media’s registration solutions offer seamless data transfer, making it easy to coordinate across multiple systems.

We provide fully customisable badges that can include logos, personalised agendas, and QR codes for each attendee. This flexibility helps align your event’s branding with attendee needs, creating a cohesive and tailored experience.

Absolutely. Each badge can include a unique QR code that links to a personalised attendee agenda. This feature enhances the attendee experience, offering easy access to schedules, locations, and session information without the need for additional apps.

Contact Media provides seamless, high-quality on-site event registration and check-in solutions, supported by an expert team dedicated to delivering efficient, stress-free experiences. Our EventFull app offers attendees personalised agendas, real-time updates, and an interactive experience directly on their mobile devices, ensuring streamlined navigation throughout the event.

Operating across major venues globally, our services are designed to adapt to any event size or location. We prioritise sustainability by offering eco-friendly, recyclable materials and paperless check-in options with QR codes. With Contact Media, enjoy efficient, environmentally responsible, and personalised support for every event.

Using advanced, high-capacity printing and multiple check-in points, we accommodate large numbers with ease. QR code check-ins and instant badge printing enable us to process attendees quickly, even in high-traffic situations, ensuring a smooth entry experience.

Our on-site team is prepared to handle any issues, from edits, badge reprinting to last-minute registration updates. Equipped with handheld scanners and expert staff, Contact Media provides reliable, fast solutions to keep the registration process running smoothly.

We offer comprehensive support, including advanced setup, real-time check-in management, data handling, and on-the-ground troubleshooting. Our team is skilled in managing large-scale conferences and exhibitions, ensuring efficiency and professionalism at every step.

Yes. Contact Media works with most leading registration platforms and can integrate via API, secure data import/export, or managed attendee data feeds. We'll assess compatibility and recommend the best approach during onboarding.

We support a wide range of industry platforms. If your system is new to us, we'll review its capabilities and confirm integration options during the discovery phase.

We offer a variety of badge materials to suit different event types and budgets.

Yes. Premium and durable badge options are available on request.

We include a buffer of spare badges, with quantities based on event size.

Yes if using our full colour printers, although we need a little more notice with our pre-printed badge stock. We would always recommend slightly overordering for test/reprints and late registrations.

Yes. We deliver a complete onsite badge printing solution including hardware, software, consumables, setup, and live event support.

Yes. Our experienced team can manage everything from technical support to full registration desk staffing and event delivery.

Our service includes printers, laptops, badge stock, software, pre-event setup, testing, and full onsite management to ensure a smooth check-in experience.

Our onsite technicians are trained to resolve issues quickly, and contingency plans are always in place to minimise disruption.

Yes. We can provide backup printers, laptops, and supplies to ensure continuity throughout your event.

Yes. Pricing is tailored based on attendee volume, event duration, location, and service requirements.

We recommend equipment quantities based on expected attendance, peak arrival times, and event flow.

Staffing levels depend on event size and complexity. We'll advise on optimal numbers to ensure efficient check-in.

We'll assess your venue's connectivity and recommend whether standard Wi-Fi is sufficient or if dedicated or backup connections are required.

Standard power outlets are typically sufficient (two sockets per setup). We'll provide a detailed power plan during event preparation.

Space requirements vary depending on the number of stations. We'll supply layout recommendations to fit your venue.

Yes. Pre-event setup is recommended although we can set up on the day if you don't have access to the venue beforehand.

Yes. QR codes can be scanned to track attendance at sessions or workshops.

Yes. Attendees can scan each other's badges to exchange contact information.

Yes. Exhibitors can scan attendee badges to collect leads efficiently.

Yes. We can generate and manage QR codes as part of the registration setup.

In most cases, yes — subject to compatibility testing.

Yes. We can align QR code functionality with your app where supported.

Yes. We can configure QR codes for single-use validation if required, or a message can pop up on screen to say "badge already printed." You can then check attendees' credentials before entry.

Yes. Different attendee groups can have customised QR codes with unique permissions.

On-site event registration allows attendees to pre-register before the event and receive a QR code via email for easy check-in on the day. This ensures a quick and smooth process, minimising queues and wait times. However, for those who haven’t pre-registered, attendees can also register on the day and have their badges printed instantly, ensuring a seamless experience for all.

We work with both our own event registration systems and popular platforms like Eventbrite, Cvent, Swoogo and Swapcard to name a few making the check-in process flexible and adaptable to any event's needs. This flexibility is perfect for events of all sizes—from smaller corporate meetings to major conventions, exhibitions or trade shows. The beauty of our system is that it ensures attendees can access the event efficiently while allowing organisers to collect useful data, such as attendance statistics, check-in times, and more.

Our contactless check-in system allows attendees to present a pre-sent QR code from their email using a smartphone or a printed copy. This means attendees can be checked in and their badge printed in seconds—reducing queues and providing a fast, professional experience. For those who don’t have a QR code, our friendly event registration staff can assist with on-site registration and any issues, such as misspelled names or last-minute adjustments. This ensures that no one is left out, regardless of tech-savviness or pre-registration status.

As an event organiser, you gain access to valuable insights into attendee behavior, tracking badge printing times, attendance rates, and other useful metrics in real-time, helping you make informed decisions for current and future events.

Our on-site event badges are fully customisable, featuring attendee names, event details, and other credentials, making it easy to track attendance and ensure security. Whether attendees display their QR code on their phone or a printed sheet, the check-in process is lightning fast. We also offer help desks for last-minute changes, ensuring that everyone, even those without a QR code, can still be accommodated efficiently.

Our on-site badge printing service combines speed and professionalism, eliminating long wait times and keeping your event running smoothly. By opting for our contactless solutions, you reduce unnecessary physical contact, a key benefit in today's safety-conscious environment.

Already using a platform like Eventbrite or Swoogo? No problem! Our on-site event registration system integrates seamlessly with major event platforms, allowing you to maintain consistency across your registration process. We can sync attendee data, ensuring smooth badge printing and check-in, whether you're managing a local conference or an international exhibition.

By providing a range of options, from contactless QR code check-in to traditional help desk support, we make sure that all attendees, regardless of their registration method, can easily access the event. This flexibility allows us to serve both tech-savvy attendees and those who prefer a more traditional approach.

• Customisable Badges: We print high-quality, customisable event badges that can include names, event details, and any other relevant credentials.
• Queue Busting Technology: Our cutting-edge software eliminates long wait times, helping your event run smoothly and efficiently.
• Contactless Check-In: The use of QR codes makes it easy for attendees to check in without physical contact, boosting safety and convenience.
• Fast and Flexible: We can handle events of any size (exhibitions, conferences and conventions) providing a quick, professional experience for all attendees, whether it’s a small meeting or a large-scale exhibition.
• Real-Time Data: Our system allows you to track attendance data, check-in times, and more, helping you gather important insights about your event.

Yes. We provide detailed attendance and check-in reports post-event.

Yes. Data can be exported in various formats for analysis or CRM integration.

Yes. We provide onsite check-in, badge printing, and event technology solutions for events worldwide, supporting organisations wherever their events take place.

Yes. We help global organisations create a consistent attendee experience across every location, using the same processes, technology, and event standards.

We work with you to create a repeatable setup, including badge designs, registration workflows, equipment requirements, and onsite procedures, ensuring every event delivers the same professional experience.

Yes. We can provide the required equipment and onsite support for international events, ensuring your setup is ready wherever your event takes place.

Yes. Depending on event requirements, we can supply and manage the full onsite setup, including printers, laptops, software, and technical support.

We plan logistics around each event location, ensuring equipment, supplies, and technical requirements are prepared in advance to support a smooth delivery.

Yes. Your branding, badge formats, QR codes, and attendee journey can remain consistent across all locations.

Yes. We can work alongside your local teams, providing the technology, processes, and support needed to maintain a consistent experience.

Our solutions can be adapted to meet local requirements while maintaining your overall event standards and branding.

Yes. We support event series and repeat programmes, helping organisations deliver the same reliable experience across multiple venues and countries.

We plan each event in advance, reviewing venue requirements, internet access, power, equipment needs, and onsite processes.

Yes. Our team can provide onsite technical support and event delivery wherever required.

We plan for reliability with suitable backup equipment, spare supplies, and onsite support to minimise disruption.

Yes. We can securely manage attendee data flows across event locations, helping you maintain consistent reporting and attendee records.

The earlier we are involved, the better we can plan logistics, equipment, integrations, and onsite delivery. We tailor planning timelines around your event requirements.

Yes. From registration through to badge printing and reporting, we can create a consistent attendee experience across every event.

Yes. We support organisations that require reliable, repeatable event solutions across different countries and locations.

Yes. We can securely connect with your chosen registration platform to maintain a consistent process across your event programme.

We plan international logistics carefully, ensuring equipment, consumables, and technical requirements are prepared to meet each event's needs.

We combine global capability with personalised support, providing a consistent, reliable solution that allows organisations to deliver the same high-quality attendee experience anywhere in the world.